Global Expense Management Leader Empowers Organizations to Streamline Expense Processing for One-Time Travelers
Emburse, a global leader in expense and accounts payable automation solutions, announces the launch of Abacus Reach to streamline the process for non-employee expense reimbursement. Reach allows organizations to easily provide non-employee travelers with a mobile app-based solution which makes it simple to verify policy compliance, and capture and submit travel expenses in real time.
Non-employee groups, such as job candidates, external consultants and vendors, have long presented a challenge for processing one-off or infrequent travel expenses, as there was no simple way for them to submit receipts for reimbursement and no efficient way for organizations to process them. As a result, finance teams have been forced to use non-standard, time-consuming and manual workflows to reimburse these travelers. This has required them to set up one-time vendor payments in the GL system, and also introduced unnecessary risk of expense fraud and manual re-keying errors.
Organizations can invite external travelers to use Reach via a single, company-branded email. In addition, HR teams can sync Reach with their applicant tracking solutions, which can then automatically invite candidates to download and use the solution as soon as an on-site interview is scheduled. Travelers can then download and then sign into the mobile app or web-based UI. Travelers can then submit receipt images for both flight and hotel bookings, and incidentals directly through the app, where they can be immediately routed for approval using Reach’s real-time approval workflows. This allows travelers to be reimbursed the day after expense approval. Organizations can further improve the traveler experience by combining Reach with employer-paid Emburse cards to eliminate the need for out-of-pocket spend.
“Finance and HR teams have traditionally had to juggle managing non-employee expense approval in addition to their core tasks, while these travelers have had to collect and submit hard copy receipts, and then wait potentially weeks for reimbursement. Both of these are unsatisfactory processes which reflect poorly on the organization and overly burden in-house teams,” said Ted Power, chief product officer at Emburse. “With Reach, both in-house teams and non-employee travelers can turn a previously time-consuming process into one which can be done in seconds. This saves organizations huge amounts of time and money, while also ensuring that the travelers have a more positive experience throughout the expense process.”